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RCLS: ILS Services: Migration Offline Weekend

If Your Library is Closed for Offline Weekend...

Our vendor, ByWater Solutions, recommends that its partner libraries close during the Offline Period. If your library is going to be closed to the public between Thursday, August 1st (at 4PM) and Sunday, August 4th please email Alex Carver with this information. In addition, if you are going to be closed on Friday, August 2nd, please email Chuck Conklin so that he can plan RCLS deliveries accordingly.

Libraries who remain open during Offline Weekend must use the Koha Offline Circulation Tool to check out materials to their patrons. See the information below.

Tool Limitations

The Koha Offline Circulation Tool is only used for checking out items. New holds cannot be placed, bills cannot be marked as paid, new library cards cannot be issued, new items cannot be added to the catalog, etc.

While the tool has a "returns" tab, we are not using this feature, as the tool cannot properly trigger holds for returned items. Please hold all returned material until Monday, August 5th and check them in via Koha.

Offline Weekend Information

Important Dates:

July 29th – Last day to make changes to your library’s Aspen Discovery Layer. Changes can resume after go-live.

Thursday, Aug 1 @ 4PM – All libraries remaining open must switch to Koha’s Offline Circulation Tool by this time. Aspen Discovery will go into Offline Mode at the same time.

Friday, Aug 2 through Sunday, Aug 4 – All library transactions must be conducted through Koha’s Offline Circulation Tool. This tool is for checking out items only. Staff will be unable to discharge items, create new patrons, create new item records, place holds, etc. Catalog searching must be done through Aspen Discovery, and holdings information found there may be inaccurate during Offline Weekend.

Installing the Koha Offline Circulation Tool

Full Support and Hybrid Libraries

  • Select one circulation computer to be used for offline circulation during go-live weekend. Email the RCLS Helpdesk with this information by June 1st.
  • Assign staff to be responsible for uploading the offline circulation files. This may be a Firstliner or a Circulation Supervisor. Make sure staff are familiar with the use of the Koha Offline Circulation Tool. See the resources below.
  • Email Alex Carver with the names of the staff that will be responsible for uploading offline files.

 

Independent Libraries

  • Select one circulation computer to be used for offline circulation during go-live weekend. Coordinate with your IT staff or IT vendor to get the tool installed on the chosen machine.
  • Assign staff to be responsible for uploading the offline circulation files. This may be a Firstliner or a Circulation Supervisor. Make sure staff are familiar with the use of the Koha Offline Circulation Tool. See the resources below.
  • Email Alex Carver with the names of the staff that will be responsible for uploading offline files.

Koha Offline Circulation Tool

File Request Link

The OneDrive File Request Link will appear here during Offline Weekend. This is where the daily Koha Offline Circulation Files (.koc files) will be uploaded. Upload each file at the end of each day.

Koha Offline Circulation Tool Installer (for Independent Libraries)

Libraries Closed Offline Weekend

Libraries Closed for Offline Weekend
Library Name Thursday Friday Saturday Sunday
Albert Wisner Public Library        
Blauvelt Free Library Closing at 4 Closed Closed Closed
Chester Public Library       Closed
Cornwall Public Library   Closed Closed Closed
Cragsmoor Free Library Closed Closed Closed Closed
Daniel Pierce Library - Grahamsville Closing at 4 Closed Closed Closed
Ellenville Public Library and Museum       Closed
Ethelbert B. Crawford Public Library - Monticello        

Fallsburg Library

  Closed Closed Closed
Finkelstein Memorial Library - Spring Valley   Closed Closed Closed
Florida Public Library Closing at 4   Closed Closed
Gardiner Public Library        
Goshen Public Library and Historical Society Closing at 4 Closed Closed Closed
Greenwood Lake Public Library        
Haverstraw King's Daughters Public Library   Closed   Closed

Highland Falls Library

Closing at 4 Closed Closed Closed
Josephine Louise Public Library - Walden       Closed
Liberty Public Library Closed Closed   Closed
Livingston Manor Free Library       Closed
Mamakating Library District Closed Closed Closed Closed
Moffat Library of Washingtonville        
Monroe Free Library        
Montgomery Free Library Closing at 4 Closed Closed Closed
Nanuet Public Library   Closed Closed Closed
New City Free Library       Closed
Newburgh Free Library Closing at 3 Closed Closed Closed
Nyack Library        
Orangeburg Library Closing at 4 Closed Closed Closed
Palisades Free Library       Closed
Pearl River Public Library Closed Closed Closed Closed
Piermont Library District Closed Closed Closed Closed
Pine Bush Area Public Library District       Closed
Port Jervis Free Library       Closed
Roscoe Free Library       Closed
Rose Memorial Library Association - Stony Point Closed Closed Closed Closed
Sloatsburg Public Library       Closed
Suffern Free Library       Closed
Sunshine Hall Free Library       Closed
Tappan Library       Closed
Thrall Public Library District of Middletown & Walkill Closing at 4 Closed Closed Closed
Tomkins Cove Public Library       Closed
Tuxedo Park Library       Closed
Valley Cottage Free Library       Closed
Wallkill Public Library       Closed
West Nyack Free Library       Closed
Western Sullivan Public Library       Closed
Woodbury Public Library   Closed Closed Closed