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2022 Annual Report Guide: 3 - Programs & Services

Annual Report LibGuide for use with the 2022 State Annual Reports

RCLS Helpful Hints Section 3

Section 3: LIBRARY PROGRAMS, POLICIES, AND SERVICES

Q3.2 – 3.3 Registered borrowers: Your Resident and Non-Resident totals are found in the User Count Resident/Nonresident report in your RCLS Reports packet.

 

2022 Changes to Part 3: Library Programs, Policies, and Services

Q3.17 – 3.29b (Library Sponsored Programs) – See updated Instructions for examples of synchronous and asynchronous programs.

 

Please Note: There is an incorrectly worded Edit Check for question 3.28d. The correct wording is: 

Total Synchronous Program Attendance 3.28d must equal to Total Synchronous Program Attendance 3.28. Please check for possible error or provide an explanation for the change using the Federal Note.

The incorrect wording lists questions 8.28b and 8.24, respectively. 

 

Deleted Question

Q3.19 Number of Children’s Programs Q3.26 Children’s Program Attendance.

 

Programs – Wording Reminder
What was previously called Programs is now called Synchronous Programs. Programs happening live, (which are all in-person programs and some virtual programs) are now referred to as Synchronous Program Sessions. Since the definition of a library program already included all in-person programs and live virtual programs, this revision does not change the method in which the data was previously collected.

 

Programs and Pre-recorded Program Sessions – Virtual
There will be four virtual program categories:

Q3.21c Synchronous Virtual Program Sessions (live streaming). 

Q3.28c Synchronous Virtual Program Attendance.  

Q3.29a Asynchronous Virtual Program Presentations. 

Q3.29b Total Views  of Asynchronous Program Presentations within 30 Days (was 7 days in 2021 report).

Revised Question and Definition

Q3.29b Total Views of Asynchronous Program Presentations within 30 Days – updated wording and definition.

 

Added Questions

Q3.30 Total Number of Children’s Programs (sum of Q3.19a and Q3.19b)

Q3.31 Total Children’s Program Attendance (sum of Q3.26a and Q3.26b)

 

Programs – Definition of Children’s

The 2022 Annual Report has separate questions for ages 0-5 and ages 6-11. Previously the definition of children’s programs encompassed those offered for ages 0-11. Children’s programming is being further broken out by age. 

If you have a total number of Children's program, but can't separate program sessions targeted at the specific age groups, enter the number of Children's programs in 3.30 and enter 0 in 3.19a and 3.19b.

 

Programs – Location
There will also be two new questions breaking out total program sessions between in-library (3.21a) and off-site (3.21b). These will not be subdivided by age groups, and there will not be questions on attendance.

Q3.22  Guidance from DLD - Make & Take or passive program activities may be reported Q.3.22 One-on-One Program Sessions with a note added to explain the increase.

Q3.29 (One-on-One Program Attendance) – See updated instructions: If one walk-in time is scheduled but one individual brings along an additional person, count as 1 session with 2 attendees.

With one-on-one Program Sessions and and Attendance, they should be equal or the Attendance double that of the Sessions.  If they are not equal or double, then a note to explain is REQUIRED.  

 

Tip for Summer Reading Programs- Questions 3.32 - 3.39

The Summer Reading Report was updated in 2022 to better align with these questions.

EDIT CHECK FAQ:

Edit Check 3.21d: Total Number of Synchronous Programs 3.21d must equal to Total Number of Synchronous Programs 3.21. Please check for possible error or provide an explanation for the change using the Note.
The note specifies that questions 3.21 and 3.21d should have the same answer, but why? Both are asking for the total number of synchronous programs but broken down in different ways. For example, if My Public Library had 100 synchronous programs, 40 of them were for children (Qs 3.19a and 3.19b), 15 were for teens (3.18), 40 were for adults (3.17), and 5 were general interest (3.20). Next, for those same 100 programs, 75 were synchronous in-person/onsite (3.21a), 5 were synchronous in-person/offsite (3.21b), and 20 were synchronous virtual (3.21c). 
 
The same thought process can be applied to the edit check for 3.28d:, which should read: Total Synchronous Program Attendance 3.28d must equal to Total Synchronous Program Attendance 3.28. Please check for possible error or provide an explanation for the change using the Federal Note. (note- current note in Annual Report software has incorrect question numbers)
Your total program attendance will remain the same for 3.28d and 3.28. Only the way you break out that attendance, by age or by location, changes.

 

Capturing View Statistics on YouTube

Thank you to Veronica Reynolds from New City Library for putting this tutorial together.