2022 Annual Report Guide: 3 - Programs & Services
RCLS Helpful Hints Section 3
Section 3: LIBRARY PROGRAMS, POLICIES, AND SERVICES
Q3.2 – 3.3 Registered borrowers: Your Resident and Non-Resident totals are found in the User Count Resident/Nonresident report in your RCLS Reports packet.
2022 Changes to Part 3: Library Programs, Policies, and Services
Q3.17 – 3.29b (Library Sponsored Programs) – See updated Instructions for examples of synchronous and asynchronous programs.
Please Note: There is an incorrectly worded Edit Check for question 3.28d. The correct wording is:
Total Synchronous Program Attendance 3.28d must equal to Total Synchronous Program Attendance 3.28. Please check for possible error or provide an explanation for the change using the Federal Note.
The incorrect wording lists questions 8.28b and 8.24, respectively.
Q3.19 Number of Children’s Programs Q3.26 Children’s Program Attendance.
Programs – Wording Reminder
What was previously called Programs is now called Synchronous Programs. Programs happening live, (which are all in-person programs and some virtual programs) are now referred to as Synchronous Program Sessions. Since the definition of a library program already included all in-person programs and live virtual programs, this revision does not change the method in which the data was previously collected.
Programs and Pre-recorded Program Sessions – Virtual
There will be four virtual program categories:
Q3.21c Synchronous Virtual Program Sessions (live streaming).
Q3.28c Synchronous Virtual Program Attendance.
Q3.29a Asynchronous Virtual Program Presentations.
Q3.29b Total Views of Asynchronous Program Presentations within 30 Days (was 7 days in 2021 report).
Revised Question and Definition
Q3.29b Total Views of Asynchronous Program Presentations within 30 Days – updated wording and definition.
Q3.30 Total Number of Children’s Programs (sum of Q3.19a and Q3.19b)
Q3.31 Total Children’s Program Attendance (sum of Q3.26a and Q3.26b)
Programs – Definition of Children’s
The 2022 Annual Report has separate questions for ages 0-5 and ages 6-11. Previously the definition of children’s programs encompassed those offered for ages 0-11. Children’s programming is being further broken out by age.
If you have a total number of Children's program, but can't separate program sessions targeted at the specific age groups, enter the number of Children's programs in 3.30 and enter 0 in 3.19a and 3.19b.
Programs – Location
There will also be two new questions breaking out total program sessions between in-library (3.21a) and off-site (3.21b). These will not be subdivided by age groups, and there will not be questions on attendance.
Q3.22 Guidance from DLD - Make & Take or passive program activities may be reported Q.3.22 One-on-One Program Sessions with a note added to explain the increase.
Q3.29 (One-on-One Program Attendance) – See updated instructions: If one walk-in time is scheduled but one individual brings along an additional person, count as 1 session with 2 attendees.
With one-on-one Program Sessions and and Attendance, they should be equal or the Attendance double that of the Sessions. If they are not equal or double, then a note to explain is REQUIRED.
Tip for Summer Reading Programs- Questions 3.32 - 3.39
The Summer Reading Report was updated in 2022 to better align with these questions.
EDIT CHECK FAQ:
Summer Reading Reports- Orange
Summer Reading Reports- Rockland
Summer Reading Reports- Sullivan/ Ulster
Capturing View Statistics on YouTube
Thank you to Veronica Reynolds from New City Library for putting this tutorial together.