RCLS: ILS Services: MobileStaff (MobileCirc)

MobileStaff (formerly MobileCirc) is an app for iOS and Android devices that supports certain patron and item transactions that are typically performed in WorkFlows or SymphonyWeb. The following table lists some features and limitations:

Your tablet may arrive with a residual charge, but it's best to fully charge the tablet before beginning setup. Charge it using the included cable. If you don't have a charging brick, you can charge it using a computer USB port, though this may be slower.

Power on the device by holding the power button for a few seconds. Agree to the Samsung terms and then connect to a WiFi network.

A Google Account is REQUIRED in order to download apps from the App Store, including MobileStaff. If your library already has a Google account (for a YouTube channel, Google Analytics, etc.) you can use that one. Otherwise, create a new one. We do not recommend using your personal Google account. The tablet will sync your private data, including photos and web browsing history which will then be accessible by anyone using the tablet.

During setup, the tablet will ask for a slew of permissions--location settings, wifi scanning settings, data diagnostic settings, personalization settings. None of these are required for MobileStaff and we recommend you turn them off.

After confirming your Google Account, the tablet will ask you to sign into a Samsung Account. This is a separate, completely optional account. You can skip this, and we recommend that you do so.

Open the Google Play Store. Search for "MobileStaff." Look for the following icon:

Press install.

The store will ask you to sign an agreement for the Google Play store terms. You must accept these terms to continue. Soon after it will prompt you to enter payment information. This is not necessary. Though the interface doesn't make it clear, you can skip this step and still download free apps.

Downloading the MobileStaff App may be delayed as the tablet updates the pre-installed apps.

During setup, you may get a notification (pull down from the top of the screen to see notifications) that the tablet has detected the SPen that comes packaged with the tablet. Tap this notification to be taken to the pen setup screen. Attach the S Pen to the back of the tablet on the shiny black stripe beneath the camera with the tip facing up. It is magnetized so it should click into place.

Once MobileStaff has downloaded, you can open the app and it will take you to the setup screen. Here, you will enter the license key and Activation URL.

If the activation is successful, it will prompt you to select an institution. Using the dropdown list, find and select the name of your library.

Login with your library's "nnnCIRC" user, the same username and password typically used when logging into WorkFlows. MobileStaff is now ready to use.

Procedures for Borrowing MobileStaff Kits

1. Three MobileStaff Kits will be stored in the Business Office supply room when not in use. A sign out sheet is available for in-house use (note: check with Eileen for availability).

2. Upon borrowing a Kit a library assumes responsibility for all items included in the Kit in the event of damage or loss. The member library assumes the following responsibilities when borrowing a Kit:
     a. the replacement cost of any and all items damaged or lost;
     b. using WiFi, when available, to avoid overages on the Verizon Data Plan associated with the Kits;
     c. payment for any excessive usage of the Data Plan provided, as determined by the RCLS Executive Director; and
     d. recharging all items in the Kit before returning the Kit to RCLS, on or before the due date.

3. The lending period for a Kit is one (1) week. A one (1) week renewal may be granted if there is a Kit available. If required and there is a Kit available a second one (1) week renewal may be granted.

4. To borrow one of the Kits a member library must contact Eileen Acosta, Communications Assistant, by telephone (845-243-3747 ext. 221) or e-mail (eacosta@rcls.org).
     a. She will verify that a Kit is available for the time period requested and schedule the loan.
     b. At the appropriate time she will place a hold on the Kit on behalf of the library, change the Kit’s status to “in transit” and put it into delivery.
     c. When the library receives the Kit it must be checked-out to the library.
     d. If a renewal is required the library must contact Eileen to determine if it is available.

5. A list of contents for each Kit is provided for the convenience of the borrower along with a form to report any possible problems they experienced with the equipment.

6. When the Kit is returned through delivery, it will be checked-in and go to the ANSER Department to verify all contents are accounted for, in good working condition and if required re-charge items prior to making the Kit available for the next borrower.